Req #: 231840

Department: APPLIED PHYSICS LABORATORY

Posting Date: 03/11/2024

Closing Info: Open Until Filled

Salary: $5,090 - $7,000 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230119_a11y.pdf)

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

See Yourself at APL (https://seeyourselfapl.uw.edu/) as a member of the Business and Finance Department! The Grant and Contract Analyst position has a salary range of $61,808 to $84,000 per year ($5,090-$7,000 monthly), along with great employment benefits and competitive total compensation incentives.

The Department: The Grant and Contract Analyst will join the Business and Finance team and reports to the Senior Grant and Contract Administrator. As a US Navy University Affiliated Research Center (UARC), APL is subject to several layers of complicated and overlapping requirements and regulations regarding financial activities, records, and processes. Business and Finance provides critical services and partners with APL’s eight research departments and five administrative departments to support their operational needs. APL had an annual research revenue of $100M in 2023, placing APL as one of the largest research organizations on campus behind Global Health, School of Medicine, College of Engineering, and College of the Environment.

Job Description The Grant and Contract Analyst will support the financial reporting and compliance program for APL grants and contracts, which includes the oversight of grants, contacts, and subawards activities across a complex portfolio of awards. This position partners with Principal Investigators (PIs) and Grant Managers across APL’s eight research departments, APL Business and Finance, the UW Facility Security Office, the UW Office of Sponsored Programs, UW Grant and Contract Accounting, UW Procurement Services, and Sponsors to ensure that APL grant and contract related activities are conducted in a manner that is compliant with federal, state, university, APL and sponsor-specific policies and procedures. This position will provide administration and day-to-day management, as assigned, for all grant activities, assuring operational efficiency for the PIs. This person is responsible for the coordination of issues between the research group, sponsor agencies, and University offices. The Grant and Contract Analyst works closely with researchers and University officials regarding compliance with federal regulations and will research future funding opportunities and advise faculty.

As a Grant and Contract Analyst, you will… •Manage post-award activities for Principal Investigators across the APL. •Serve as the single point of contact and subject matter expert for all APL sub-awards. Prepare and submit requests for new or modified subaward agreements. Analyze the subrecipient’s scope of work, determine which security requirements to include in the subaward agreement, and ensure that compliance requirements are met. •Serve as the single point of contact and subject matter expert for APL award closeout reports (non-financial). Perform a detailed review of award terms and conditions to ascertain closeout reporting requirements. Analyze the final application of APL rates, resolve issues, and perform corrections where needed. •Develop APL-wide systems, procedures, documents, tools, trainings, and communications for managing post-award activities. •Provide monthly sub-award reports that include spending analysis, forecast future needs, and communicate the status and progress of personnel, travel, equipment, research sub-awards, and other spending activities. •Interface with the University Office of Sponsored Programs, Grant and Contract Accounting, and funding agencies (including NAVSEA, ONR, NIH, NSF, and DOD). •Conduct a quality control review of all proposals and awards to ensure each is compliant with sponsor requirements and APL-wide policies. Resolve issues and perform corrections where needed. •Provide regular updates to PIs and other staff members regarding changes in federal, university, and departmental grant and contract-related policies and procedures.

Qualifications You meet our qualifications for the job if you have… Bachelor's degree in Business, Finance, or related discipline and at least two years’ experience in post-award sponsored research administration.

• US Citizen and eligible to obtain and maintain a federal security clearance. • Demonstrated ability to quickly learn and use new technical tools and systems. • Advanced Microsoft Office skills, especially with Excel. • Demonstrated ability to work independently and exercise independent judgment. • Demonstrated ability to work as part of a team and effectively collaborate with others. • Takes initiative and ownership of work, with a desire to exceed expectations. • Successfully prioritizes and manages competing priorities in a deadline-driven environment. • Effective written and verbal communication skills. • Trouble-shooter and problem-solver, with a desire to improve processes and systems.

Equivalent experience may substitute for all minimum qualifications except where there are legal requirements, such as a license, certification, or registration. The person hired into this position must be a U.S. citizen and successfully obtain and continue to maintain a Department of Defense (DOD) Personnel Security Clearance. The process for obtaining a DOD Security Clearance can be viewed using the following links: Processing Applicants (dcsa.mil) or General Investigations and Clearance Processes (dcsa.mil) (https://www.dcsa.mil/mc/pv/mbi/gicp/) While not required, you’ll stand out if you have prior experience working with… • Experience with the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS). • Experience with Workday Financials.

Be Boundless! Be Boundless at the University of Washington as a UW employee! With an all-encompassing compensation and benefits package and limitless professional growth opportunities, you can build a fulfilling and impactful career while enjoying the beautiful Pacific Northwest.

See Yourself at APL! See Yourself at APL! Take advantage of those opportunities and more at the Applied Physics Laboratory at the University of Washington. As an APL-UW employee, you not only get to enjoy the opportunities and benefits of UW, but also be a member of a team of world-renowned researchers, scientists, and engineers dedicated to bettering our campuses, state, country, and world by solving complex challenges and pioneering new technologies.

About Us The Applied Physics Laboratory is a research unit at the University of Washington. Our research expertise is in ocean physics and engineering, ocean and medical acoustics, polar science, environmental remote sensing, and signal processing. We conduct research and development that is sponsored by a variety of federal and state agencies and take great pride in our long-standing status as a US Navy-designated University Affiliated Research Center (UARC). Our work takes place not only on the University of Washington campus and medical centers, but in field locations around the world – at sea, in the air, and on polar ice caps. We apply rigorous scientific inquiry and engineering excellence in pursuit of solutions to important problems for the good of our region, nation, and world.

DEI Diversity is a core value at the University of Washington and the Applied Physics Laboratory shares this commitment. We are focused on building and sustaining an inclusive and equitable research environment for all students, staff, and collaborators. We believe every member of our team enriches our community by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and discover, design, and deliver solutions.

Are you ready to apply? Application Instructions: Select the “Apply for this job” button at the bottom of the page. Be prepared to provide a cover letter and resume or curriculum vitae (CV). For more information on the application process, visit https://seeyourselfapl.uw.edu/common-questions/.

Application Process: The application process may include the completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.