Job Information
CBRE Facilities Coordinator, CBD in Singapore, Singapore
Facilities Coordinator, CBD
Job ID
181191
Posted
28-Aug-2024
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Facilities Management, Property Management
Location(s)
Singapore - Singapore
About the Role:
As a CBRE Facilities Coordinator, you will work closely with clients, vendors, and contractors to ensure that facility tasks are in order.
This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.
What You’ll Do:
Responsible for submission to GRE Finance for, UPS, small job etc expense approval and follow-up.
Responsible for invoice corrections, term validations and will be reporting requirement and reference material, submitted monthly.
Extend assistance to GRE for validating invoices and references.
Prepare and submit the FCP input (yearly) - admin will help to collate supporting information for GRE.
Filing for audit ready status, related to lease renewal or new lease.
Filing of GRE's important document on-site and records management in Vendor Storage.
Admin is required to collate all documents and prepare for testing.
Works with Treasury to setup new GIRO supplier - ad hoc
Works with Treasury and Accountant on the monthly direct debit (GIRO) transaction
Works with supplier if there are any discrepancies on the usage / charges, request for fee waive if required. ad hoc
Responsible for record retention and go in person to submit documents to the related government offices or agencies.
Responsible for meeting room booking.
What You’ll Need:
High School Diploma or GED with up to 2 years of job-related experience.
Ability to follow basic work routines and standards in the application of work.
Communication skills to exchange straightforward information.
Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
Strong organizational skills with an inquisitive mindset.
Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)