Job Class: Office and Administrative Specialist

Agency: Pollution Control Agency

• Job ID : 78995

• Location : St. Paul

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 09/26/2024

• Closing Date : 10/02/2024

• Hiring Agency/Seniority Unit : Pollution Control Agency / Pollution Control-AFSCME

• Division/Unit : IND MUN / Bus Systems Unit 2

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $20.02 - $25.03 / hourly; $41,801 - $52,262 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : ECMR

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Office and Administrative Specialist will provide administrative business system support to the Municipal (MUN) and Industrial (IND) Divisions of the Minnesota Pollution Control Agency (MPCA). This position provides E-Services/On-Line Services supporting Cross Media Electronic Reporting Regulation On-Line Services Portal (CROMERR) to multiple agency programs. Support includes triaging external customers by corresponding and troubleshooting via telephone and written electronic response systems. This position also serves, in a limited capacity, to process/distribute mail for 4th and 5th floor, including scanning and emailing to support remote worker, process/scan and manage filing of incoming permit applications, and scanning/archiving documents in support of several agency units.

Minimum Qualifications

Skill in using business English grammar, spelling and punctuation to write, edit and proofread reports, letters, and other documents for accuracy.

Basic data entry skills to include accuracy and attention to detail.

Ability to operate a scanner, facsimile machine and other office equipment.

Skill in customer service to respond effectively to customers who have questions about agency operations and procedures (in person/on the phone).

Ability to use Microsoft Word or equivalent software to create, format, edit, print, and save a variety of documents, including memos and correspondence as well as spreadsheets, tables, charts, and graphs.

The Minnesota Pollution Control Agency will not sponsor applicants for work visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Preferred Qualifications

Ability to work independently and actively participate as a team member.

Ability to manage multiple tasks, set priorities and organize work in order to carry out daily tasks and meet established timelines.

Experience using TEMPO, OnBase or other database software.

Experience using a scanner, facsimile machine and other office equipment.

Ability to research information.

Physical Requirements

Requires occasionally lifting and/or carrying such articles as file folders, ledgers and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.