HR Coordinator

Business Affairs, Redwood City, California, United States

New

Administration

Post Date 11 hours ago

Requisition # 104653

Do you have great skills at managing details and want to learn and grow every day? If so, we want to talk to you!

We’re looking for someone with great attention to detail who is also hungry to expand their knowledge in the world of human resources. Imagine a day in the life of a Human Resources Coordinator where you’ll be mentored, gain exposure and given the chance to apply what you’ve learned. We encourage you to apply if you’re a self-starter and an individual with a great attitude and values fostering great working relationships and problem solving.

Why Business Affairs?

The Business Affairs organization at Stanford provides administrative policies, infrastructure, systems, services and support for the benefit of the University community. Business Affairs units include Financial Management Services, University IT, Office of Research Administration, Office of the Chief Risk Officer, Improvement, Analytics, and Innovation Services, and the Office of the VP of Business Affairs and CFO, which includes Human Resources for Business Affairs, Business Development, and Finance and Facilities.

Our vision is to work together to make administration seamless and efficient, to enable and support teaching, learning, and research.

In this role as Human Resources Coordinator , you will be a member of the Business Affairs Human Resources (BAHR) team. The HR Coordinator will provide administrative support under the direct supervision of the BAHR Team. The HR Coordinator will also act as the first point of contact for all human resources inquiries and serve as a resource to staff and faculty on human resources policies, procedures, and practices.

This is a 1-year fixed term position. This position offers a local hybrid work arrangement.

JOB PURPOSE

Provide administrative or operational support working under general supervision

CORE DUTIES*

• Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.

• Perform duties associated with scheduling, organizing, and operating conferences, team meetings, retreats, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.

• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.

• Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

• Process and monitor routine financial transactions, which may include researching and resolving discrepancies.

• Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.

• May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.

• Maintain and approve content on the department website.

• May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.

• May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.

• *Other duties may be assigned.

• Note: Not all unique aspects of the job are covered by this job description.

MINIMUM REQUIREMENTS

Education and Experience

• High school diploma and three years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities

• Proficient computer skills and demonstrated experience with office software, Microsoft, Google Suite, Canva and email applications.

• Demonstrated success in following through and completing routine tasks.

• Strong organizational skills and attention to detail.

• Exceptional verbal and written communication skills.

• Excellent customer service and interpersonal skills.

• Ability to prioritize and multitask.

Certificates and Licenses

• None

PHYSICAL REQUIREMENTS

• Constantly perform desk-based computer tasks.

• Frequently sitting.

• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.

• Rarely twist/bend/stoop/squat, kneel/crawl.

WORK STANDARDS

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,http://adminguide.stanford.edu.

The expected pay range for this position is $27.40 to $32.21 per hour for hybrid positions

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

The Business Affairs Human Resources Office invites you to apply for this position by clicking on the “Apply Online” link. Please submit an online application, resume, and cover letter. This position offers a local hybrid work arrangement.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow . We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

• A caring culture . We provide superb retirement plans, generous time-off, and family care resources.

• A healthier you . Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

• Discovery and fun . Stroll through historic sculptures, trails, and museums.

• Enviable resources . Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting acontact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time

• Job Code: 4097

• Employee Status: Fixed-Term

• Grade: E

• Requisition ID: 104653

• Work Arrangement : Hybrid Eligible