Working Title : Central Services Administrative Specialist Intermediate

Job Class: Central Services Administrative Specialist Intermediate

Agency: Corrections Department

• Job ID: 80568

• Location: Stillwater

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary: Regular

• Who May Apply: Open to all qualified job seekers

• Date Posted: 10/01/2024

• Closing Date: 10/07/2024

• Hiring Agency/Seniority Unit: Minnesota Department of Corrections

• Work Location: Minnesota Correctional Facility (MCF) - Stillwater

• Division/Unit: Support Services

• Work Shift/Work Hours: Day Shift/7:00 AM - 3:30 PM

• Days of Work: Monday - Friday

• Days Off: Saturday and Sunday

• Travel Required : No

• Salary Range: $20.45 - $27.12 / hourly; $42,700 - $56,627 / annually

• Classified Status: Classified

• Bargaining Unit/Union: AFSCME 206

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position exists to process incoming and outgoing facility and offender mail, correspondence, and packages; document a wide variety of legal and financial transactions for institution staff and the incarcerated population and assists with ordering, stocking, maintaining, and issuing materials and supplies. This position provides work direction and technical assistance to other staff and will provide backup services to an Office and Administrative Specialist Senior. All responsibilities must be performed according to established DOC policy and procedures and U.S. Postal regulations, with a major emphasis on security to ensure that no contraband or unauthorized mail or items enters or leaves the facility through the mail.

This position has direct contact with incarcerated individuals.

Minimum Qualifications

To be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.

• Math skills sufficient to perform basic math calculations such as correctly processing orders and United Parcel Service (UPS) shipments, determining proper mail postage, reconciling order statements, and preparing purchase requests.

• English language skills (written, oral, and ability to read) sufficient to communicate clearly and accurately while speaking or writing and sufficient to understand the variety of documents that are necessary to read.

• Typing/keyboarding skills sufficient to perform skilled typing tasks with speed and accuracy.

• Word processing skills (preferably Microsoft Word) sufficient to prepare documents and reports that are grammatically correct, in proper format, and free of spelling errors.

• Spreadsheet software skills (preferably Microsoft Excel) sufficient to enter data in, develop, and manipulate spreadsheets.

• Data entry skills sufficient to access and update DOC-specific databases and other computer systems to gather and report data. Systems include the Statewide Integrated Financial Tools (SWIFT)-Fixed Assets, iTag, JPay, Electronic Inter-office Requisition (EIORs), Outlook, and iShare, FedEx, Speedy and mailroom programs.

• Database management skills sufficient to query information from computer logs and systems such as the Correctional Operations Management System (COMS).

• Customer service skills sufficient to deal diplomatically with staff, offenders, other agencies, and the public via the phone and in-person.

Preferred Qualifications

The following qualifications are strongly desired of applicants seeking consideration for this position:

• Experience working in a mailroom in a large organization.

• Experience working in a secured or correctional setting.

• Experience working with fixed assets in a large organization.

• Knowledge of iTag, COMS, and/or JPay.

Physical Requirements

The selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position and may be required to complete a tuberculosis screening. For a copy of the PDA, please email Loren Foster at Loren.Foster@state.mn.us .

Additional Requirements

The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections’ policy. Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation.

Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections’ policy. This may include a review of job performance and discipline records.

New employees will be fingerprinted within the first 30 days of employment.

The Minnesota Department of Corrections (DOC) does not participate in E-Verify. The DOC will not sponsor applicants for work visas, including F-1 STEM OPT extensions. All applicants must be legally authorized to work in the United States.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.