Description:

Handles AP responsibilities for downstream contracts team. Making sure that vendors are set up correctly in the system, and coordinating that accounts are in good standing.

• Manage branch invoice email inbox, and uploads invoices into Viewpoint as needed

• Reviews and enters invoices on Viewpoint while verifying information related to assigned POs and proper general ledger coding.

• Assists with preparing purchase agreements, subcontracts and other contracts as required

• Reconciles vendor statements to open payable reports on a monthly basis

• Monitors the status of all pending contracts, and organizes and tracks all fully executed agreements

• Collects insurance requirements, release of liens and other qualifying documents needed for compliance with vendors, customers, etc.

• Analyzes proposed changes to terms and conditions and coordinates approval by branch management and legal department, as determined by the Company’s

limits of authority

• Enters and commits all purchase agreements, budgets, subcontracts and vendor contacts into Viewpoint

• Collect downstream insurance requests

Skills:

Contract administration, Administrative support, vendor management, Purchase order, accounts payable, Project accounting, google sheets, Month end, viewpoint, coding

Additional Skills & Qualifications:

● 2-3+ years of relevant work experience or related schooling.

● AP experience minimum 2-3 years with contracts experience highly preferred

● Basic computer proficiency, with a willingness to learn business-specific systems.

● Must be organized, attentive to detail, and able to effectively communicate with diverse audiences.

● Demonstrated ability to maintain quality of work in a fast-paced, deadline-driven environment.

● Capacity to resolve problems independently/under limited supervision.

PREFERRED QUALIFICATIONS:

● Associate’s Degree in Accounting or a related field.

● Previous A/P experience in the construction industry.

● Prior experience with Viewpoint software.

● Experience in taxes in a plus

● Versed in google suite, google sheets, google docs, and google mail

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.