Administrative Assistant, Learning Centers

Category:Staff Positions

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Department:Library

Locations:Troy, NY

Posted:Nov 20, 2023

Closes:Open Until Filled

Type:Full-time

Position ID:170133

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About Russell Sage College:

Russell Sage College is a dynamic, comprehensive college of approximately 2,600 students. Through a strong liberal education curriculum and progressive academic programs, Russell Sage College serves traditional students and working professionals who pursue bachelor's, master's, and doctoral degrees on campuses in Troy and Albany, NY. Russell Sage College also offers online programs.

Aside from ourgenerous benefits package (https://www.sage.edu/about/offices-centers/human-resources/employment-benefits/) , Russell Sage College offers its faculty and staff the opportunity to make a difference every day - in the lives of students and the future of our communities.

Job Description:

Responsibilities in Accounting:

• Maintain the Libraries' budget database; Provide and summarize data for zero zero-based budgeting process; assist the Director in the creation of the annual budget

• Track purchasing for Electronic Serials and Acquisitions Librarian, provide supporting data as needed.

• Interact with Acquisitions/Cataloging Department to process collection items invoices, justify credit card statements

• Prepare and process all Library purchase orders and invoices for approval and payment

• Create expense reports, and reconcile expenditures with the College's financial management system, interpreting information that is presented in "accrual accounting" format

• Investigate best value options and order Library supplies requests; Receive and document all purchase deliveries and maintain warranty files

• Develop and maintain a strong relationship with the RSC Business Office and with vendors with whom the Libraries do business

• Prepare and distribute check requests and travel advances/expenses

• Coordinate response to and completion of surveys, grant proposals, and external requests for information

• Oversee regular deposits of Papercut money

• Other duties as assigned

Responsibilities in Clerical Duties:

• Maintain and improve organization of Library files, both print and electronic

• Process documentation for hires, stipends, terminations, and employee change of status

• Assist with special program scheduling and set up

• Prepare and follow up on maintenance work order requests

• Monitor department phones and email inquiries

• Manage library calendars, in coordination with the Library Access Services Librarian

• Other duties as assigned

Responsibilities in Library Access Services:

• Supports Information Desk staff with regular desk coverage, desk duties include but are not limited to assisting library users with checking out materials, troubleshooting print jobs and other technology, and supervising student workers. Occasionally may require providing desk coverage in the Albany Library.

• Other duties as assigned

Responsibilities in Academic Support & Student Success:

• Assist with recruitment of new student tutors (organize and maintain faculty recommendations, message recommended students, send hiring forms, schedule interviews and training sessions)

• Process documentation and hiring forms for newly hired student workers

• Assist with payroll approval; compare documentation with student worker timesheets

• Track and communicate w/ student tutors about documentation and payroll issues

• Update tutor scheduling system with names, changes to schedule, and other relevant information

• Schedule interviews and training sessions for newly hired student workers

• Maintain and organize data in the Tutor Documentation Log

• General Clerical Work, including data entry, monitoring email, communicating with students and campus personnel, creating/editing documents

• Create, copy, and distribute event promotions

• Assist with special events coordination, including appropriate forms, procuring supplies, and setting up space

• Assist in the creation and coordination of responses to Academic Support surveys

• Assist at Solutions desks as available

The estimated wage is $17.50 per hour for 37.5 hours per week for 52 weeks.

Requirements:

Minimum Requirements

• Experience with Excel

• Experience with Google Apps

• Customer Service Experience

• Earned credit for some college-level courses

• Excellent organization skills

Preferred Requirements

• Library Experience

• Bachelor's Degree

• Experience in training and scheduling staff

• Experience providing help to college students

Additional Information:

RSC offers a dynamic college environment and friendly work atmosphere along with opportunities for tuition waiver, employer matched retirement plan for eligible employees and many other benefits. For complete employee benefit information, please visit ourEmployee Benefits (https://www.sage.edu/about/offices-centers/human-resources/employment-benefits/) page. Visit ourEmployment Opportunities (https://www.sage.edu/about/work-at-russell-sage/) page for additional available job openings at RSC.

Russell Sage College is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability, veteran status, citizenship or immigration status, sexual orientation, military status, predisposing genetic characteristics, pregnancy, gender, gender identity or expression, familial status, status as a victim of domestic violence, reproductive health decision making, criminal history, and any other legally protected characteristic protected by federal, state or local law. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Russell Sage College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity.

Russell Sage College embraces diversity, equity, and inclusion as essential components of a rich intellectual and cultural environment in which all members are given the opportunity to reach their full potential as active participants in our local and global society. Russell Sage College is committed to developing policies and programs to create a campus that supports an optimal learning and working environment for all students, alumnae/i, faculty, administrators, and staff. Please take a look at more information about thediversity, equity, and inclusion initiatives (https://www.sage.edu/about/community-resources/diversity-equity-inclusion/) at Russell Sage College.

• Applications accepted until position is filled.

• Reports to:

COVID-19 vaccination is not required, but suggested.

Application Instructions:

If you are interested in applying for this position, please submit the following documents by clicking on the APPLY NOW button and follow the steps.

• Resume

• Cover letter

• A list of three professional references (Name, phone number, email address etc.)

Please Note: After submitting your Resume/CV, the subsequent page gives you instructions that enable you to upload your cover letter and any additional documents you wish to send.

See theFAQ (http://support.interviewexchange.com/articles/#!candidate/your-career-account) for using our online system.

Please contact us if you need assistance applying through this website.

Returning Applicants -Login (https://sage.interviewexchange.com/login.jsp) to your Sage Colleges Careers Account to check your completed application.Send letter of application, resume, and list of three professional references