This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/11922802 Office Support Specialist - Sociology

College of Liberal Arts & Sciences

University of Illinois at Urbana-Champaign

Job Summary

Perform office and clerical duties for the Department of Sociology head, faculty, and graduate and undergraduate students. The incumbent must prioritize multiple tasks and deadlines to complete work timely and proficient.

Duties & Responsibilities

Office Support

General office work including filing, copying, answering telephones, and conference room reservations

Distribute US and Campus Mail and assist faculty, staff, and students with Campus Ship

Serve as the Unified Communications coordinator for the department\'s telephone needs

Department liaison to Facilities and Services

Manage building access, key inventory, distribution, and ICard security access to Lincoln Hall and the Sociology Suite for the department

Manage all aspects of requesting course evaluations from faculty and Teaching Assistants each semester

Set up access for faculty, staff, and graduate students\' personal pages on the Sociology website

Organize AV equipment and technology for conference rooms and offices for faculty, staff, and graduate students

Investigate and resolve computer and copier/printer-related problems with faculty, staff, and graduate students

Liaise with Atlas for technical issues, follow up to confirm problems are resolved, and coordinate purchasing of computer hardware, software, and other needs for the department

Manage the scheduling, checking out, maintenance, and repair/upkeep of department space and equipment

Coordinate meetings and event preparations for the department, spring convocation, and events for new students as needed by the Undergraduate Advisor

Other duties as assigned, to further the mission of the department

Purchasing

Prepare approved travel arrangements and purchases for faculty, staff, and graduate students with TCard, PCard, and iBuy

Manage the department supplies inventory and the purchasing of supplies through iBuy or other vendors

Process reimbursements for faculty, staff, students, and outside visitors to the Sociology Department

Inventory

Maintain inventory database via Fabweb; conduct physical inventory on a bi-annual basis.

Ensure required items have P-tags

Manage the process of transferring items, including unused and broken equipment for surplus or disposal

Required Qualifications

1. High school diploma or equivalent.
2. Any one or combination totaling two (2) years (24 months) from the categories below:
   1. College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • Associate\'s Degree (60 semester hours) equals eighteen months (18 months)
      • 90 semester hours equals two (2) years (24 months)
      • Bachelor\'s Degree (120 semester hours) equals three (3) years (36 months)
   2. Work experience performing office/clerical activities, including the use of computer systems.
3. One (1) year (12 months) of work experience comparable to the second level of this series.

Successful candidates will have:

• Ability to communicate effectively with others
• Ability to professionally interact with diverse internal and external constituents, including students, faculty, staff, and parents
• Awareness of, and sensitivity to, cultural and linguistic differences. Commitment to diversity and inclusion
• Ability to work harmoniously with faculty, staff, and students from a wide variety of disciplines
• Ability to effectively multi-task and stay organized
• ffective time management skills
• Ability to maintain confidentiality in all business matters
• Working knowledge of grammar, spelling, and punctuation
• Ability to acquire knowledge of activities and programs carried out in the Department of Sociology
• Ability to acquire knowledge of University and College requirements, procedures, rules, and regulations
• Ability to work independently, while contributing as part of a professional office team
• Computer experience including Microsoft Office Suite

Appointment Information

This is a 100% full-time Civil Service 3243 - Office Support Specialist position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. The salary for this position is set by a collective bargaining agreement and the rate for the position is \$20.718/hour. Sponsorship for work authorization is not available for this position. This position is on-site at the University of Illinois Urbana-Champaign campus.

For more information on Civil Service classifi