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The SKY Family YMCA Human Resources Assistant - Association Office in Venice, Florida

POSITION SUMMARY:

This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility. The Human Resources Assistant is a valuable member of the HR team and serves as the initial point of contact for new employees of association. This hybrid role requires exceptional customer service skills, strong administrative experience for document management, recruitment and on-boarding responsibilities, and a high level of attention to detail.

ESSENTIAL FUNCTIONS:

  • Help develop and execute strategies for quickly filling vacant positions with qualified personnel.

  • Create job posting(s) for vacant positions on applicant tracking system and targeted job boards, including web and social media.

  • Represent The SKY Family YMCA at job fairs and other related recruiting events.

  • Help review applications/resumes to filter for qualified candidates.

  • Assist with initial candidate screening calls.

  • Assist hiring managers with reviewing applications, interview scheduling, reference checks and additional interview support as needed.

  • Manage the hiring/onboarding process of new employees.

  • Ensure documents in online onboarding system are current and up to date.

  • Track status of hiring, generate reports and present reports to managers.

  • Initiate background screening instructions via email to new hires. Submit and review employee screenings for all staff and ensure compliance with applicable requirements.

  • Ensure accuracy of new employee info into HR database.

  • Ensure filing systems are accurately maintained and kept current.

  • Updates HR database web portal to improve employee resources and enhance communication.

  • Enter certificates & training information, run reports, distribute notifications to supervisors.

  • Record YMCA property distribution to employees in personnel file.

  • Monitor and maintain office supplies inventory, name badge and business card distribution needs.

  • Provide general office support to the HR team.

  • Assist with other Human Resource tasks as necessary.

QUALIFICATIONS:

  • College degree in related field preferred but not required.

  • Must be highly organized.

  • Ability to perform as a team player.

  • Experience in human resources and staff experience preferred.

  • Knowledge and professional experience in customer service, excellent communication skills.

  • Progress towards knowledge and understanding of regulations, industry trends, current practices, and applicable laws regarding human resources.

  • Proficiency in business and human resources related computer applications.

  • Must be able to handle oneself professionally during difficult situations.

  • Must be able to maintain a high level of confidentiality.

  • CPR and First Aid Certifications required.

  • Annual Completion of YMCA Blood Borne Pathogens Training.

  • Annual Completion of YMCA Child Sexual Abuse Prevention class.

  • Successfully complete State of Florida Criminal History Background Check requirements as well as meet the Association policies on background screening.

  • Additional training classes as recommended by Supervisor.

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