COURT OPERATIONS MANAGER - 22010788

Date: Nov 20, 2023

Location:

VIERA, FL, US, 32940

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Requisition No: 817411

Agency: State Courts System

Working Title: COURT OPERATIONS MANAGER - 22010788

Pay Plan: State Courts System

Position Number: 22010788

Salary: $63,330.57 Annually

Posting Closing Date: 12/04/2023

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

Job Location

Eighteenth Judicial Circuit; Brevard County - Viera, Florida

Job Description

The essential function of this professional position for the Eighteenth Judicial Circuit, Brevard County Court Administration Office is to assist the Trial Court Administrator and/or Chief of Personnel Services in the organization, development, and management oversight of various court services and court staff. This position works within the human resources component of Court Administration such as participating in the recruitment and training of staff, benefits oversight, management of the performance appraisal process, and ensuring staff compliance with court policy and procedures. Another critical role this position plays for Court Administration is the Facilities Management component and being a liaison between the Courts and the County. This position will also be expected to anticipate and identify problems and make recommendations for procedural or administrative improvements. This is highly responsible and detailed work. Other duties/projects can and will be assigned by Chief Judge/Administrative Judge, Trial Court Administrator, and/or Chief of Personnel Services, if and when necessary.

Examples of Work Performed:

Perform special projects for the Trial Court Administrator and Chief of Personnel Services.

Human Resources management of Brevard Courts staff including State, OPS, County, and Volunteers/Interns, under the direction of the Chief of Personnel Services. Duties include recruitment, attendance and leave training, timesheet approval, FMLA, new hire processing and orientation, employee benefits, worker’s compensation, performance evaluations, and miscellaneous personnel issues.

Directs and supervises Court Information Specialists, including training, counseling, and direction, and evaluating work, disciplining, and recommending terminations and conducting termination conferences.

Manage daily court operations and programs by providing support to the judges with facilities management, courthouse entry (screening) security, administrative orders, workers compensation/injury reports for county, state, and public involvement, and telecommunications liaison.

Judge’s meeting liaison including scheduling, agenda distribution, and location coordinator.

Assist with incoming phone call coverage and customer walk-ins.

Education and Training Guidelines

Bachelor’s degree in business management, judicial or public administration, criminology, or a closely related field.

Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.

Five years of related professional work experience, including two years in a supervisory or managerial capacity.

Additional relevant education may substitute for the recommended experience on a year-for-year basis.

A master’s degree in the area cited above may substitute for two years of the recommended non-management experience.

A Juris Doctor degree from an accredited law school may substitute for three years of the recommended non-management experience.

Competencies

Direct working knowledge and experience of the Florida State Courts System with the trial courts.

Demonstrated proficiency utilizing Microsoft (MS) Outlook, Word, Excel, Teams, Clerk’s Public Records System and ICMS is required. Proficiency utilizing PowerPoint, SAP, HR Bamboo, and CBIZ is advantageous.

Ability to make work decisions in accordance with statutes, administrative orders, rules and regulations, and circuit policies and procedures.

Ability to establish and maintain effective working relationships with others.

Must have excellent interpersonal, oral, and written communication skills in order to articulate and communicate in a clear and concise manner.

Ability to work effectively with the public and handle individuals who are under stress with courtesy, tact, and patience, while exercising a high degree of judgment and diplomacy. Maintaining confidentiality in required instances is paramount.

Possess problem-solving and conflict resolution skills, as well as strong managerial, organizational, and planning skills. Must be able to establish work priorities quickly and continuously.

Ability to select, motivate, train, supervise and evaluate personnel.

Work involves a significant amount of standing, walking, sitting, talking, listening, and reaching with hands and arms; and must be able to transfer up to 10-20 pounds.

Special Comments

Desired start date is May 1, 2024.

The Florida State Courts System offers a comprehensive selection of State of Florida employee benefits: membership in the Florida Retirement System, optional enrollment in a subsidized Health insurance plan, optional enrollment in Life, Dental, and Disability insurance plans, and paid term life insurance.

How to Apply

For additional information and to apply visit the Eighteenth Judicial Circuit Court Employment website at https://flcourts18.org/employment-opportunities/

Submit a current and completed electronic state employment application that is located on the Eighteenth Judicial Circuit website.

People First profile application will not be reviewed.

State employment application must be submitted in full, incomplete application will not be considered, and resume cannot substitute and can only be a supplemental document.

Submit application and supporting documentation electronically by email to brejobapps@flcourts18.org

Submit to Moore Justice Center, Court Administration, 2825 Judge Fran Jamieson Way, Viera, Florida 32940.

Application must be received no later than 5:00 P.M. on the closing date.

For additional information contact Court Administration Human Resources, April Copp by phone at 321-637-5674.

The successful applicant will be subject to a criminal background check.

We are an equal opportunity employer. We do not discriminate on the basis of race, color, ethnicity, sex or gender, religion or creed, national origin, age, marital status, genetic, disability, or political opinions or affiliations.

We hire only U.S. citizens and lawfully authorized alien workers.

If you need an accommodation to participate in the application or selection process, please call the contact person at the number indicated for each respective position.

Persons using a TTY or TDD may call the contact person through the FLORIDA RELAY SERVICE: Voice is 1-800-955-8770, TDD is 1-800-955-8771, NATIONAL RELAY SERVICE is 711.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

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