Totally Joined For Achieving Collaborative Techniques, LLC Mexico Program Assistant in United States
Mexico Program Assistant
4 Year Degree
Admin - Clerical
About Us: Totally Joined For Achieving Collaborative Techniques (TJFACT) is a verified Service Disabled Veteran Owned Small Business (SDVOSB), and HUBZone certified performance driven professional services government contracting company that provides a broad spectrum of services and solutions to the U.S government agencies and organizations. About the position: TJFACT is seeking aMexicoProgram Assistantto support the INL/WHP office inWashington, DC.The Program Assistant will maintain open, timely, and effective communications with the INL/WHP on site supervisor Team Leader and, as appropriate, with the INL/WHP Director and Deputy Director on issues falling under the scope of work, resulting in a relationship that proactively addresses potential problems with flexible, workable solutions.
Based on pending vaccination mandated legislation, we recommend employees are vaccinated prior to working for TJFACT.
DUTIES AND RESPONSIBILITIES:
- Provides administrative and programmatic support to the team on which they are assigned, including but not limited to assembling briefing books, drafting reports and updates, scheduling and managing meetings.
Assists with logistical and administrative tasks, including VIP travel to the United States and countries in the Western Hemisphere.
Coordinates, prepares, assembles, and tracks program management documentation for contracts, grants, cooperative agreements, inter-agency agreements, and agreements with international organizations as well as documentation for Letters of Agreements and Diplomatic Notes to obligate funding.
Supports the program officers, contracting officer representatives, grants officers representatives, and agreement officer representatives to compete Statements of Work
(SOWs), Requests for Proposals (RFPs) or Notices of Funding Opportunities (NOFOs), and program work plans in the development phase of programs.
Assists in the facilitation process for the teams implementation of programs through award, official clearance, and program execution, which includes shepherding project documents through INLs internal clearance processes.
Assists in the teams Monitoring and Evaluation implementation, including reviewing, collecting, and organizing data. This includes tracking, filing, and analyzing quarterly reports from implementers. Assist INL/WHP in tracking program execution within contracts, grants, IAAs, and other sources, to include clear deliverables and reporting requirements to be provided by implementers.
Supports the team members in coordinating human resources/staffing requirements, including by scheduling interviews, shepherding hiring paperwork, scheduling pre- deployment training and consultations, and assisting in the preparation of new contract staff and Foreign Service Officers for field deployment.
Assists in the preparation of background materials and reports used by INL, and assist in the preparation of reports, speeches, briefings, and testimony on INL/WHP issues.
Maintains and update INL/WHP programmatic data, statistics, and factsheets. Assist INL/WHP in developing and implementing a process to aggregate and report visually on collected program data. This includes creating infographics, charts, and other visual aids to convey INL programming, budgets, and results.
Tracks INL-WHP-related news and monitor and disseminate relevant diplomatic cables to the designated team.
Ensures all GOR, COR, and AOR files are up to date for team.
Attends all INL/WHP and team meetings and conference calls.
- U.S. Citizen.
A Bachelors degree from an accredited institution.
Zero to two years experience in relevant field.
Demonstrated ability to work on projects and issues within overall policy guidelines.
Demonstrated skilled in oral and written communication, sufficient to draft action and info memos, congressional testimony, press guidance and congressional and general correspondence.
Knowledge of international narcotics and law enforcement issues.
- One additional year of experience in a relevant field, for a total of three years experience
Demonstrated superior interpersonal skills and proven ability to work well with others
Demonstrated interest in international affairs, the Western Hemisphere, public policy, or international development.
Demonstrated superior attention to detail and experience meeting tight deadlines in a fast-paced, office environment.
Demonstrated proficiency with basic office computer programs.
Demonstrated professional or academic experience in international affairs, the Western Hemisphere, public policy, or international development.
Demonstrated experience working with Microsoft Office suite, especially Project, Publisher, and Excel.
Demonstrated experience working with data analysis, data visualization, business intelligence, and other software programs dedicated to analyzing and presenting data, such as Tableau.
Medical, Vision and Dental Insurance
401-K plus match
Paid Vacation days
Short-Term and Long-Term Disability
Voluntary Term Life
TJFACT is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran. We reserve the right to modify or revise the job descriptions in part or in its entirety. Reasonable accommodations will be made in accordance with governing law.