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Totally Joined For Achieving Collaborative Techniques, LLC Mexico Program Assistant in United States

Mexico Program Assistant

Job Details

Position Type

Full Time

Education Level

4 Year Degree

Job Shift

Day

Job Category

Admin - Clerical

About Us: Totally Joined For Achieving Collaborative Techniques (TJFACT) is a verified Service Disabled Veteran Owned Small Business (SDVOSB), and HUBZone certified performance driven professional services government contracting company that provides a broad spectrum of services and solutions to the U.S government agencies and organizations. About the position: TJFACT is seeking aMexicoProgram Assistantto support the INL/WHP office inWashington, DC.The Program Assistant will maintain open, timely, and effective communications with the INL/WHP on site supervisor Team Leader and, as appropriate, with the INL/WHP Director and Deputy Director on issues falling under the scope of work, resulting in a relationship that proactively addresses potential problems with flexible, workable solutions.

Based on pending vaccination mandated legislation, we recommend employees are vaccinated prior to working for TJFACT.

DUTIES AND RESPONSIBILITIES:

    • Provides administrative and programmatic support to the team on which they are assigned, including but not limited to assembling briefing books, drafting reports and updates, scheduling and managing meetings.
  • Assists with logistical and administrative tasks, including VIP travel to the United States and countries in the Western Hemisphere.

  • Coordinates, prepares, assembles, and tracks program management documentation for contracts, grants, cooperative agreements, inter-agency agreements, and agreements with international organizations as well as documentation for Letters of Agreements and Diplomatic Notes to obligate funding.

  • Supports the program officers, contracting officer representatives, grants officers representatives, and agreement officer representatives to compete Statements of Work

  • (SOWs), Requests for Proposals (RFPs) or Notices of Funding Opportunities (NOFOs), and program work plans in the development phase of programs.

  • Assists in the facilitation process for the teams implementation of programs through award, official clearance, and program execution, which includes shepherding project documents through INLs internal clearance processes.

  • Assists in the teams Monitoring and Evaluation implementation, including reviewing, collecting, and organizing data. This includes tracking, filing, and analyzing quarterly reports from implementers. Assist INL/WHP in tracking program execution within contracts, grants, IAAs, and other sources, to include clear deliverables and reporting requirements to be provided by implementers.

  • Supports the team members in coordinating human resources/staffing requirements, including by scheduling interviews, shepherding hiring paperwork, scheduling pre- deployment training and consultations, and assisting in the preparation of new contract staff and Foreign Service Officers for field deployment.

  • Assists in the preparation of background materials and reports used by INL, and assist in the preparation of reports, speeches, briefings, and testimony on INL/WHP issues.

  • Maintains and update INL/WHP programmatic data, statistics, and factsheets. Assist INL/WHP in developing and implementing a process to aggregate and report visually on collected program data. This includes creating infographics, charts, and other visual aids to convey INL programming, budgets, and results.

  • Tracks INL-WHP-related news and monitor and disseminate relevant diplomatic cables to the designated team.

  • Ensures all GOR, COR, and AOR files are up to date for team.

  • Attends all INL/WHP and team meetings and conference calls.

    REQUIRED QUALIFICATIONS:

    • U.S. Citizen.
  • A Bachelors degree from an accredited institution.

  • Zero to two years experience in relevant field.

  • Demonstrated ability to work on projects and issues within overall policy guidelines.

  • Demonstrated skilled in oral and written communication, sufficient to draft action and info memos, congressional testimony, press guidance and congressional and general correspondence.

  • Knowledge of international narcotics and law enforcement issues.

    PREFERRED QUALIFICATIONS:

    • One additional year of experience in a relevant field, for a total of three years experience
  • Demonstrated superior interpersonal skills and proven ability to work well with others

  • Demonstrated interest in international affairs, the Western Hemisphere, public policy, or international development.

  • Demonstrated superior attention to detail and experience meeting tight deadlines in a fast-paced, office environment.

  • Demonstrated proficiency with basic office computer programs.

  • Demonstrated professional or academic experience in international affairs, the Western Hemisphere, public policy, or international development.

  • Demonstrated experience working with Microsoft Office suite, especially Project, Publisher, and Excel.

  • Demonstrated experience working with data analysis, data visualization, business intelligence, and other software programs dedicated to analyzing and presenting data, such as Tableau.

    BENEFITS:

  • Medical, Vision and Dental Insurance

  • 401-K plus match

  • Paid Vacation days

  • Paid holidays

  • Short-Term and Long-Term Disability

  • Voluntary Term Life

    TJFACT is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran. We reserve the right to modify or revise the job descriptions in part or in its entirety. Reasonable accommodations will be made in accordance with governing law.

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