JOB DESCRIPTION

The Assistant will work closely with the Pro Bono team on the following:

Conflicts Support

• Facilitate the opening of new pro bono matters
• Submit conflicts check requests and monitor conflicts process after submission
• Facilitate communication with lawyers handling matters to collect needed information to run conflicts
• Draft pro bono engagement letters
• Open pro bono matters and circulate client-matter numbers
• Update matter tracking documents and databases

Administrative Support

• Assist with event planning, coordination, and execution
• Assist with maintenance of/updates to Pro Bono Department intranet page
• Prepare PowerPoints and other internal/external pro bono presentations
• Work with Marketing and Business Development and external media companies to update Pro Bono Department social media
• Assist with data analysis, including preparation of data for external data reporting

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``` - Follows the Firms established document drafting methods and procedures; creates, edits, spell checks and proofreads documents; drafts engagement letters, value of services letters, audit letters, and other documents; maintains all pro bono documents in global document management system - Regularly completes tasks such as time entry, conference room reservation booking, and expense reports - Coordinates quarterly pro bono billing, and monthly billing for the Pro Bono Partners billable practice - Handles all aspects of the charitable donation process (including intake, research, drafting donation memoranda, preparing check requests, coordinating transmittal of the donations, and keeping track of all donations) - Monitors incoming expense reports billed to pro bono matters - Prepares check requests for vendor invoices on pro bono matters - Assists with staffing pro bono events - Drafts closing letters; works with Client Maintenance to close inactive matters - Coordinates travel arrangements through in-house Travel Department - Assists with ad hoc administrative projects such as preparing external reports and internal communications - Other duties as assigned