This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12170380

Supports the operational functions of Commercial Management, as well as provides general administrative support for various groups.

Principal Duties & Responsibilities

Commercial Support

• Share in the management of Requests for Information (RFI) review (vetting), assignment and completion, and follow-up/follow-through.
• Fully manage Customer Supplier Portals.
• Manage RFI System support, including updating W9s annually, updating COIs (evidence of coverage) as required, updating FAQs, and managing users.
• Manage Certificates of Insurance (COI).
• Process Adobe Acrobat Signatures.
• Generate reports from RFI system and action open RFI items.
• Generate reports from Contracts Management System and share action on expiring items.
• Contract-related projects as assigned by the Commercial Manager.
• Obtain notary Public and notarize certain documents.

General Administrative Duties

• Provide administrative support to the Americas Management team.
• Assist in coordinating Sales Leader meetings gathering materials for meetings/presentations, organizing events and travel accommodations, as required. Documenting meeting notes and providing to attendees.
• Tracking open/active NDAs (Non-Disclosure Agreements) for corporate entities provide NDA status for open projects, adding NDAs and Agreements.
• Ongoing CRM updates work with Inside Sales and Marketing teams to update customer information industry types, corporate entity tags, etc.
• Assist in generating various reports for the sales and leadership teams.
• Performs other related duties as assigned.

Qualifications

Education and Experience: Minimum

• HS Diploma (or equivalent)
• 3+ years of administrative assistant experience, including supporting management-level staff.
• MS Office Suite experience (Work, Excel, PowerPoint)

Knowledge, Skills and Abilities, Competencies

• Excellent verbal and written communication skills.
• Proficiency in MS Office Suite (Work, Excel, PowerPoint).
• Excellent organizational skills and attention to detail.
• Ability to communicate with all levels in the organization, from frontline staff to senior leadership.
• Ability to juggle multiple tasks and projects at one time.
• Strong sense of urgency to accomplish tasks and projects.
• Strong follow up skills.
• Ability to accomplish tasks and projects by working through others (i.e. strong project management skills).
• Strong analytical and problem-solving skills.

Equal opportunity employer. This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Affirmative action employer of minorities, females, veterans, and individuals with disabilities.

Benefits

Renishaw offers a competitive, comprehensive benefits package for employees including health, dental and vision benefits, a 401K plan with company match, flexible spending accounts, life insurance, short- and long-term disability, vacation and personal time, paid company holidays and an employee assistance program.

Employment Type:

Regular

Time Type:

Full time

Reasonable Accommodation:

If you need any assistance seeking a job opportunity at Renishaw, or if you require reasonable accommodation with the application process, please call 847-286-9953 or contact us at Americas.Workday@renishaw.com{target="_blank" rel="noopener"}.