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MyFlorida ADMINISTRATIVE ASSISTANT II - 79001013 in WEST PALM BEACH, Florida

ADMINISTRATIVE ASSISTANT II - 79001013

Date: Sep 23, 2022

Location:

WEST PALM BEACH, FL, US, 33401

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 744145

Agency: Business and Professional Regulations

Working Title: ADMINISTRATIVE ASSISTANT II - 79001013

Position Number: 79001013

Salary: $895.27 (Inc. CAD)

Posting Closing Date: 10/04/2022

DIVISION OF ALCOHOLIC BEVERAGES & TOBACCO

ADMINISTRATIVE ASSISTANT II

Position Number: 79001013

Hiring Salary: $895.27 (Inc. CAD)

Part-Time Position – Scheduled Hours: 30 Hours per Week

Open Competitive Advertisement

The Florida Division of Alcoholic Beverages and Tobacco licenses the manufacture, distribution, sale, and service of alcoholic beverage and tobacco products in Florida, including: receipt and processing of license applications; collection and auditing of taxes and fees paid by licensees; and enforcement of the laws and regulation of the alcoholic beverage and tobacco industries, pursuant to Chapters 210, 561-565, 567-569, Florida Statutes. The division's three bureaus - Licensing, Auditing and Enforcement - comprise a team of approximately 330 personnel fulfilling the regulatory obligations of the division throughout the state.

Minimum Requirements :

  • Two (2) years of clerical, secretarial, or administrative experience is required.

  • One year of experience working with Microsoft Word is required.

  • One year of experience working with Microsoft Excel is required.

    ​​​​​​​

    Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application.

    Duties & Responsibilities :

    This is aCareer Serviceposition assigned to the Division of Alcoholic Beverages & Tobacco, Bureau of Law Enforcement, West Palm Beach District Office. Primary duties include:

  • Conducts daily administrative functions including: copying, faxing, organizing, and maintaining records.

  • Performs functions requiring independent decision-making and planning of administrative priorities.

  • Prepares reports and correspondence using Microsoft Word & Excel.

  • Processes and distributes all mail.

  • Receives and assists members of the public in person, by telephone, and e-mail. Responds to questions and receipts payment of fees.

  • Records accurate license complaints and tracks and prepares cases insuring a timely and proper disposition.

    ​​​​​​​

    Knowledge, Skills & Abilities :

  • Knowledge of administrative principles and practices.

  • Knowledge of office procedures and practices.

  • Knowledge of the methods of data collection.

  • Knowledge of the principles and techniques of effective communication.

  • Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.

  • Prepares correspondence and administrative reports.

  • Understands and applies applicable rules, regulations, policies and procedures.

  • Utilizes problem-solving techniques.

  • Works independently.

  • Plans, organizes and coordinates work assignments.

  • Communicates effectively.

  • Establishes and maintains effective working relationships with others.

  • Experience working in a law enforcement agency or confidential environment is preferred.

  • Preference will be given to candidates with an associate’s degree or higher.

  • Preference will be given to bi-lingual candidates who are able to effectively communicate in Spanish or French Creole as determined by the need of the assigned office.

  • Preference will be given to candidates who possess experience working in a law enforcement agency or confidential environment.

    This advertisement package may be used to fill additional Administrative Assistant II / part-time positions open within this office over the six month period immediately following the posting of this advertisement.

    For additional information, please contact Ms. Ashton Fallis at 850-717-1114 or ashton.fallis@myfloridalicense.com

    Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.

    NOTE: This position requires a security background check and/or drug screening and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.

    Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.

    The Florida Department of Business & Professional Regulation is committed

    to increasing recruitment and hiring of individuals with disabilities and

    improving employment outcomes.

    Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

    SPECIAL REMINDERS:

    Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov .

    If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

    The Florida Department of Business & Professional Regulation values the sacrifices

veterans and their family members have given to our country and support

the hiring of returning service members and military spouses.

A candidate for veterans’ preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans’ Affairs, Veterans’ Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans’ Affairs has also established an email where people can electronically file claims or ask questions. The email is veteranspreference@fdva.state.fl.us. (file:///\bprtlfp01\abtusers\Pam.Pace\Mimi.Molina\Req.%20to%20Advertise\veteranspreference@fdva.state.fl.us.%20)

We hire only U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Nearest Major Market:Palm BeachNearest Secondary Market:Miami

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