Working Title: Grant and Professional Technical Assistant Coordinator

Job Class: Management Analyst 3

Agency: Department of Employment and Economic Development

This position was previously posted 02/01/2024 – 02/15/2024. Applicants that previously applied do not need to apply again and will still be considered.

• Who May Apply : This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 04/22/2024.

• Date Posted : 04/15/2024

• Closing Date : 05/06/2024

• Hiring Agency/Seniority Unit : Employ & Econ Development Dept / Employ & Economic Dev-MAPE

• Division/Unit : Employee Payroll / CO Grants & Contracts

• Work Shift/Work Hours : Day Shift, 8:00am to 4:30pm

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $26.64 - $39.06 / hourly; $55,624 - $81,557 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE

• FLSA Status : Nonexempt

• Telework Eligible : Yes, may be eligible to telework up to five (5) days per week

• Re-Posting : Yes

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

The successful candidate may be eligible for a $5,000.00 hiring incentive

This position exists to assist in the management of DEED’s statewide contracting, grant and loan operation by providing high quality customer service, ensuring that applicable contracting, grants and loan laws, rules and regulations are adhered to throughout the agency, researching a wide array of services, providing consultation under the lead Grant, Loan and Contracting Coordinator. The position will also assist in the department’s professional/technical, grants and loan contracts and execution.

This position assists grant and contract Coordinators and the Management Analyst in DEED’s contract processing (Professional Technical, Loan, Grant, Interagency, Joint Powers, Leases, Annual Plan and Income) so that all the department is in compliance with State and Federal statutes, rules, policies and procedures, legally effective to accomplish business need, meet appropriate financial controls, ensure fund integrity and accountability, and to assure contracts are of superior quality and provide service required. They will maintain all of the contracting, grant and loan documents for completion, draft and review for staff, State Program Admin Coordinators, Management Analysts, Procurement & Contracting Supervisor, Chief Financial Officer, Auditors, Program Staff, and others, as needed.

This posting may be used to fill multiple positions.

*Hiring Incentive: The successful incumbent of this position may be eligible for a hiring incentive of $5,000 paid out in two (2) lump sums following the completion of the required probationary period and following two (2) years of successful service in the role.

Minimum Qualifications

To receive credit for your education and experience, your resume should clearly describe how you meet each minimum and/or preferred qualification listed, including dates of employment.

Two (2) years* of work experience in the area of contract administration.

*Bachelor's degree in Accounting, Business, Finance or other closely related field as determined by the agency may substitute one (1) year of experience; master’s degree substitutes for eighteen (18) months of experience; PhD substitutes for twenty-four (24) months of experience.

Applicants that meet the above minimum qualification will be further evaluated on the following:

Knowledge of purchasing or contracts to develop and evaluate contract specifications and issue purchase orders or contracts.

Paralegal or legal review experience.

Experience in contract negotiations and solicitation.

Experience with software applications such as: Microsoft Word, Excel, Explorer and Access, and Adobe Reader.

Ability to learn and become proficient in state procurement and accounting computer systems.

Communication skills to explain departmental programs and policies to a wide variety of audiences.

Preferred Qualifications

Bachelor's degree in Accounting, Finance, Business, or closely related field as determined by the agency.

Authority for Local Purchase (ALP) at the $25,000 level.

Experience in Minnesota's Statewide Integrated Financial Tools (SWIFT), creating purchase orders and procurement system (EOIR).

Knowledge of DEED's diverse funding sources and rules related to the allowability of costs for these sources.

Ability to handle large volumes of work while maintaining accuracy.

Experience as a technical and administrative legal work.

Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

This position requires successful completion of the following:

Resumes of all applicants to this posting will be evaluated against the Minimum Qualifications stated above. If your skills match the required skills for this position, the department may contact you. Employee reference checks will be conducted on all finalists. This may include a review of documentation related to job performance and education. It includes contact with the applicant's current and/or former employers.

A Criminal Background Check will be conducted on all finalists for this position. A criminal conviction will not automatically remove you from consideration for employment.

When the position requires travel and the applicant drives a state owned or leased vehicle, a driver's license record check will be conducted.

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.